We all know that feeling. You’re thousands of miles away from home, and you just need to get the job done. You work on a task, but then something goes wrong with your internet connection, again. Or maybe your computer crashed, and you lost something important.
One of the key tips for productivity is surrounding yourself with productivity tools. The aim is to increase your number of hours worked while decreasing the number of distractions in your environment.
Using technology to gain more efficiency can also make it easier to ensure that you reduce as many distractions as possible. If you are wondering what some tips for productivity are, this short and simple guide is for you.
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1. Use the Pomodoro Technique
The Pomodoro technique is simple. You set a timer for 25 minutes and work intensely on a single task during that period.
When the timer rings, you take a break for five minutes before repeating the process. This helps keep your mind focused on the task at hand and avoid distractions.
2. Turn Off Your Phone When Working From Home
Being distracted by notifications from social media is one of the biggest productivity killers out there, especially when you’re trying to work from home or on vacation. You can turn off your phone completely or just put it in airplane mode, so you don’t see any notifications coming in.
If you use Slack or other messaging apps, consider muting channels temporarily, so you don’t get distracted by messages going out to everyone else in your company at once.
3. Use a Calendar App to Organize Your Day
A calendar app is the most basic way to organize your time, but it’s also one of the most effective. Use your calendar to schedule appointments and meetings, personal events, and time blocking.
It will be difficult for you to remember everything if you don’t use a calendar app correctly.
4. Get an Email Client That Supports Multiple Accounts
Email is one of the most important tools in business today, so having access to multiple accounts can help you get things done faster and more efficiently. If you have multiple work emails or personal accounts mixed in one inbox, then it can become confusing quickly.
You should try using Gmail or Outlook for Business for this type of email organization because they both offer multiple account support out of the box.
5. Use an App to Track Which Websites Distract You From Work
This can help identify what sites cause you to lose focus and how much time you’re spending on them. You can then block those websites during certain times of the day or turn off notifications for them together to limit the distraction they pose.
6. Turn Off Notifications
Turn off notifications for social media apps like Facebook and Instagram. Or at least set them, so they don’t pop up every time someone comments on your posts.
This will help keep distractions at bay when you’re trying to focus on work, which means being more efficient overall.
7. Use an App to Track Your Belongings
There are many apps available that can help you keep track of your belongings. These apps allow you to attach a small chip-enabled device to your keys or other items.
When you lose something, simply open the app and tap the “find my stuff” button, which will cause the device to emit a loud sound from up to 200 feet away. You can also use this feature if someone else has taken an item without permission, just hit the button, and the thief will have no choice but to return it.
8. Set Up Rules
One of the best productivity tips is to set up rules that tell your devices when they should go off or not go off at all. For instance, if there is an app on your phone that you don’t need to be notified about during certain times, then set up a rule so that this app will not notify you during those times.
This will help keep distractions at bay while still allowing for important information to get through if necessary.
9. Declutter Your Desktop
Having files strewn all over your desktop is distracting, especially if they’re documents or spreadsheets filled with data that has nothing to do with what you need right now. Create folders within folders, so they’re organized in a way that makes sense to you.
Keep those documents inside their respective folders when possible. This will help keep everything nicely tucked away, clearing up that desktop clutter while making it easier to find whatever you need.
You can learn more here about how to use picture-in-picture on a macbook.
10. Plan Your Day the Night Before
Planning your day ahead of time will help you get more done in less time. You can avoid unnecessary meetings, phone calls, and emails that are a waste of time and effort for everyone involved.
Make sure you don’t overbook yourself with commitments that aren’t necessary. It’s better to say “no” than “yes” if you’re not fully committed to something.
Tips for Productivity: Supercharge Your Day With Technology
It’s possible to survive the day without descending into chaos.
With a few tips for productivity and a little effort, you too can keep tabs on all of your work and side projects, juggle email and phone calls, and use technology to save yourself some time and effort.
The most important thing is to prepare in advance. You probably already have everything you need to get started, so embrace the power of technology to increase productivity.
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